Conference FAQ



About the Third Coast Conference

Who staffs the Conference?

Third Coast has a small but dedicated team of staff — get to know us! We also have an amazing group of volunteers, who receive a free Conference registration in exchange for working 6-8 hours. And, we couldn’t make the Conference happen without the many workers of the Hyatt Regency McCormick Place Hotel and the onsite team of sound engineers.

Why is the Third Coast Conference in Chicago?

The Third Coast International Audio Festival is an arts non-profit based in Chicago, and we take pride in convening folks from around the world here in the City of Big Shoulders.

Do you offer financial support?

We know that conferences are expensive to attend, especially without institutional support. We offer a limited number of [confidential] travel stipends to those with demonstrated financial need. Apply here.

I want to help someone else be able to attend the Third Coast Conference.

Thank you! This year, as a project of the Third Coast Fund, there’s a direct way that you can help. From now until August 27, we’re accepting donations that will go directly toward covering an attendee's travel costs. Click here to make a donation to the Travel Stipend Initiative.

How are presenters at Third Coast compensated?

Breakout Session presenters have their travel, hotel, and registration costs covered by Third Coast. We also offer a modest honorarium.


Registration

Can I register on behalf of someone else?

Yes. There’s an option to do so on the registration form.

Can I buy a block of registrations? Do you offer discounts to groups?

Our registration form doesn't allow for bulk purchases. You will need to fill out separate a registration form for each attendee. Because we want to make the Conference as affordable for individuals as possible, we do not offer special discounts for groups or institutions.

I’m a… (sponsor/presenter/press/volunteer/AIR New Voices Scholar) and I’m not sure where to register.

If you have a specific role beyond ‘attendee’, you will receive a link to register from the Third Coast staff! Hold tight—we didn't forget about you.

Why does Third Coast ask for personal demographic information like race & gender?

Third Coast is dedicated to creating an equitable environment for all in attendance. We collect this information about our attendees to better understand the make-up of the community we serve. We will never share your personal information without your explicit consent.

I can only attend one day of the Conference—do you sell single-day passes?

We do not offer single-day passes to the Third Coast Conference.

I can no longer attend! Can I get a refund for my registration? Can I transfer my registration?

Conference registrations are non-refundable. However, you can sell your registration directly to another person. (We'll miss you!) More information on how to transfer your registration coming soon.

I already registered but need to change something on my registration.

We'll have a form available after registration closes, and we'll email all registered attendees when the form opens.


Accommodation & Travel

Which airport is closest to the Conference hotel?

Midway Airport (serving Southwest & Delta airlines) is the closest airport to the Hyatt and is connected to the city by the CTA Orange Line Train. O’Hare airport (serving all major airlines) is also connected to the city by the CTA Blue Line train, which is a 45 minute ride directly to downtown.

How do I get to Hyatt McCormick Regency Place by public transit?

You can use the #3 CTA bus, or take the El via the Red Line or Green Line. See Chicago Transit Authority’s website for more information.

Do I have to stay at the Hyatt Regency McCormick Place hotel?

No. Attendees are free to choose where they stay during the Conference.

What can I expect to budget for (food, lodging, travel)?

We've put together a rough estimate of the costs associated with attending the Conference.


During the Conference

Will there be gender-neutral bathrooms available onsite at the Conference?

Yes!

Will there be a private room available for nursing mothers?

Yes!

Is the Third Coast Conference accessible to folks with limited mobility?

Yes! We strive to make the Conference as accessible as possible. If you have a specific question or concern, please reach out to conference@thirdcoastfestival.org.

Can I reserve a meeting room at the Hyatt to conduct my own meetings & business?

We offer limited opportunities do so as part of our sponsorship packages! If you're interested, in sponsoring the Conference, please e-mail us at conference@thirdcoastfestival.org. If not, you're welcome to meet in the common spaces of the hotel and/or go offsite to hold meetings.

Can I reserve a seat in a particular Breakout Session?

All of the programming at the Third Coast Conference is on a first-come, first-serve. (That said, each Breakout Session happens twice, so you have two opportunities to attend!) Some sessions can be very popular, but no one is ever turned away.

Is there an additional cost for evening programming?

Late Night Provocations, the Opening Reception, and the 2019 Third Coast/Richard H. Driehaus Foundation Competition Awards Ceremony are all included as part of your registration. Other evening events, such as live shows or happy hours may have additional fees! (And we'll make sure to mark 'em.)


Getting Involved

How can I contact other attendees?

We’ll have a Conference Networking Directory, with the names and contact info of attendees who have opted-in. You can also connect with attendees on Switchboard & by using the #ThirdCoast19 hashtag on social media.

I want to talk about sponsorship opportunities!

We have several opportunities remaining to sponsor the 2019 Third Coast Conference. Please contact conference@thirdcoastfestival.org for more information.

Hi! I’m a member of the press and I’d like to cover the Third Coast Conference.

We welcome members of the press and reserve a limited number of passes for journalists interested in covering Third Coast. Please reach out to conference@thirdcoastfestival.org for more information.

Can I volunteer for the Third Coast Conference?

Applications to be a volunteer at the Third Coast conference are now closed. We have an amazing group of volunteers that we'll announce on July 29!


Don't see the answer to your question?
Reach out directly to us at conference@thirdcoastfestival.org